Data protection (GDPR) policy
This policy communicates detailed information about how Ian Sanderson Photography collects, stores and uses your personal data throughout the process of you using this website, enquiring about a shoot, booking a shoot, carrying out a shoot, editing and delivery of a shoot, and adding data (image and written details) to This website and print portfolios, including but not limited to (social media, websites, blogs, newslettesrs, printed brochures, price lists).
During the course of your Shoot or purchase I may have collected written details (via email or contact form) that may include your name and contact information, and digital photographs/ images of you (that may be clearly identified as you or a member of your party) from your shoot with us. Your identifiable details fall within the bounds of Data Protection and GDPR.
Data controller & processor details:
Ian C Sanderson
Ian Sanderson Photography
5Stephenson Court, Shildon
County Durham
Dl4 1LB
+44 (0)7751595354
info@iansandersonphoto.co.uk
The data I process
Your contact details, details about your shoot, images from your shoot, images that may be identifiable as you, images that may be identifiable as your company, images that may be identifiable as your clients/ guests (if event photography).
Why I process/ collect your data.
To be able to contact you regarding your shoot and to be able to consult with you regarding your shoot, pre-shoot or post-shoot services, to offer you the best service, to edit your images, to retouch your images and to deliver your images. To create products like prints and albums after your shoot. To add to my ongoing online and printed portfolios. I also keep your images to ensure I have your photos should you lose your images or require another copy.
You have the right to withdraw your consent at any time
You have the right to know what data I hold at any time
You have the right to have the information I hold deleted at any time
You have a right to complain to the ICO if you are concerned about how I, Ian C Sanderson on behalf of Ian Sanderson Photography handle your data.
Find out more at: https://ico.org.uk
‘Informed consent’ is crucial and a key part of the new GDPR (data protection) legislation. Consent must be freely given, specific, informed and unambiguous.
Please read below how I may use your data with your consent.
CONTACT FORM
During our first communication via this site's contact form I will collect the details you give me in my email software in order to communicate with you.
During our communication and in setting up your shoot I create a folder in my email software with your name and the date of your shoot. In setting up your session I will most likely receive your name, email address, phone number and other details – these email correspondences are kept in your folder in my email software so I can find you and communicate with you easily.
After your shoot I may send follow up email/s in relation to your shoot, online gallery, receiving your photos, and any further products you may purchase from me.
After your shoot I keep your email folder & emails connected with your shoot in my archives. I clear client details (if I haven't worked with you for some time) from my email archives every 5 years.
PHONE
Your contact details may also be kept in my phone so I can contact you during the time we are working together.
PHOTOS / DIGITAL IMAGE STORAGE
Once you've booked your shoot I create a folder on an internal/external hard drive that is named with your name and the date of your shoot. I keep all of the digital images from your shoot in this folder. The internal/external hard drives are stored in my home office and are only accessed by me.
All images are archived after the shoot and are stored for as long as the storage media continues to function
IMAGE GALLERY
I may upload a wide selection of your digital images to a password protected online gallery using The Image File for you to view and download your images. All of the images in this gallery are private (unless you choose to share your password). We may also use a third party gallery software. We accept no liability for the privacy policy of other companies.
PORTFOLIO - ONLINE & PRINT
In running my photography business I may use photographs taken during your shoot that may be identified as you as part of my online and print portfolios. This includes my website, social media accounts and print brochures, leaflets, business card and other printed products. I may store photos from your shoot that may be identifiable as you as an example to show to potential client
I currently print images through The Print Space and One Vision – both in the UK and compliant with GDPR and business materials through Moo.
WEBSITE AND/OR BLOG
I may use images that may be identifiable as you, and details that may identify you, on the Ian Sanderson Photography website and/or blog
https://iansandersonphoto.co.uk/photography-blog/
My website is hosted via Bluehost & Cloudflare on United States servers compliant with GDPR
SOCIAL MEDIA
I may use photos from your shoot that may be identifiable as you in my social media portfolios.
TWITTER https://twitter.com/Ian_SPhoto
Twitter's privacy policy
FACEBOOK https://www.facebook.com/IanSandersonPhotography/
Facebook's privacy policy
INSTAGRAM https://www.instagram.com/iansandersonphoto/ https://www.instagram.com/iansanderson_photo/
FLICKR: https://www.flickr.com/
YOUTUBE: https://www.youtube.com/channel/UCJfL8NZlcB3ZNrkH3NMmbZw
YouTube Privacy Policy
PINTEREST https://www.pinterest.co.uk/icsanderson
Pinterest's privacy policy
DROPBOX
I may store photos from your shoot that may be identifiable as you in a non-public folder on Dropbox if uploading them to use on my website, blog, social media or as part of my portfolio. Dropbox is GDPR compliant.
PHONE/OTHER DEVICE
I may store photos from your shoot that may be identifiable as you in my phone/ iPad 'photos' folder if uploading them to use on my website, blog, and social media or as part of my portfolio.
NEWSLETTER
We may use images from your event or shoot as promotional material in an email newsletter.
ARCHIVES
I may keep your email correspondence (and data contained) connected with your shoot in my electronic archives which are stored in my email software, phone and/ or on external hard drives for no less than one year.
I empty my email archives every 6 years.
I may keep your portrait photos/ digital images connected with your shoot in my electronic archives which are stored on an external hard drive, and in my online and printed portfolios.
FURTHER USE
For any use unlisted here I will seek your permission in addition to this form, and will not proceed without express agreement in writing/ by email from you.
I will never sell photos from your shoot that may be identifiable as you.
THIRD PARTY DATA
Information Sharing
It may be necessary to provide the information that I collect and the data generated by website cookies to third parties. Such third parties may use the information to maintain various databases for Ian Sanderson Photography to enable me to fulfil photography services for you and to provide you with information about products and services that may be of interest to you. Third parties may include but not be limited to; Banking apps and software, merchant services, Paypal, Printing services, couriers etc
Ian Sanderson on behalf of Ian Sanderson Photography endeavours to work with suppliers and bodies that are committed to good privacy practices and who are GDPR compliant. Ian Sanderson and Ian Sanderson photography is not responsible for the privacy practices or the content of those other web sites, please click on supplier names to see individual privacy policies below:
COOKIES
This website uses small information files called cookies to better the user experience while visiting the website. Where applicable my website uses a cookie control system allowing the user on their first visit to the website to allow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
Please see my cookie policy here:
Documentary Wedding Photographer- Ian Sanderson Photography: 5Stephenson Court Shildon, County Durham, DL4 1LB 07751595354